Last updated: 5 October 2026
The O’Carolan Harp Festival respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use and protect personal information when you visit or use the O’Carolan Harp Festival website at https://www.ocarolanharpfestival.ie/.
The O’Carolan Harp Festival takes place in Keadue, Co. Roscommon, Ireland.
This Privacy Policy is intended to explain our practices in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
1. Who we are
The O’Carolan Harp Festival is responsible for the processing of personal data collected through this website and in connection with the festival and its activities.
If you have any questions about this Privacy Policy or about how your personal data is handled, please contact us at:
Email: enquiries@ocarolanharpfestival.ie
2. Personal information we collect
The information we collect depends on how you interact with our website.
Contact form
When you use our contact form, we may collect:
- Your name
- Your email address
- Your telephone number
- Any information you include in your enquiry
We use this information solely for the purpose of responding to and dealing with your enquiry.
Music competition entries
The website provides an entry form for a music competition associated with the O’Carolan Harp Festival.
When an entrant enters the competition, we may collect:
- Name
- Address
- Telephone number
- Email address
- Age
- Payment and transaction information necessary to confirm the entry
This information is collected and used solely for the purpose of administering the music competition.
This includes:
- Processing and administering competition entries
- Confirming eligibility
- Communicating with entrants where necessary in relation to the competition
- Processing and confirming payment
- Administering the competition and its results
- Contacting winners where necessary
- Dealing with queries relating to competition entries
Competition entry information is not used for general marketing purposes.
Children’s data
The music competition may be open to children and therefore we may collect personal information relating to child entrants.
Where a child enters the competition, the information collected is used solely for the purpose of administering that competition. We do not use children’s competition-entry information for unrelated marketing or profiling purposes.
Where appropriate, information about the competition and the processing of children’s personal data will be provided in a clear and age-appropriate manner.
Parents or legal guardians may contact us at enquiries@ocarolanharpfestival.ie with questions about a child’s personal data or to exercise applicable data protection rights.
3. Legal basis for processing
We process personal data only where there is a lawful basis to do so under applicable data protection law.
Depending on the circumstances, this may include:
- Processing necessary to respond to an enquiry
- Processing necessary to administer a competition or provide a service requested by an entrant
- Processing necessary to comply with legal or regulatory obligations
- Consent, where consent is the appropriate legal basis
Where we rely on consent, you have the right to withdraw that consent at any time.
4. Payments and Stripe
Competition entries require payment.
Payments for competition entries are processed by Stripe. Payment card details are entered into and processed by Stripe and are not stored by the O’Carolan Harp Festival’s website.
Stripe may process personal information in accordance with its own privacy policy and terms.
For more information about how Stripe processes personal data, please refer to Stripe’s privacy policy:
We may receive information from Stripe necessary to confirm that a payment has been successfully made and to administer the relevant competition entry.
5. Festival tickets and Ticket Tailor
The website uses Ticket Tailor to allow visitors to purchase tickets for the O’Carolan Harp Festival.
When you purchase tickets through the Ticket Tailor booking facility, personal information required to process and fulfil the ticket purchase may be collected and processed by Ticket Tailor.
This may include information such as your name, email address, contact details and payment-related information, depending on the ticket purchase.
Ticket Tailor processes personal data in accordance with its own privacy policy and terms.
For further information, please refer to Ticket Tailor’s privacy policy:
Ticket Tailor’s Privacy Policy
The O’Carolan Harp Festival may receive information necessary to administer ticket sales and the festival, but payment card details are processed by the relevant payment provider and are not stored by the O’Carolan Harp Festival’s website.
6. YouTube videos
The O’Carolan Harp Festival website contains embedded YouTube videos showing performances from the festival.
The videos are hosted by YouTube and may be embedded directly into pages on our website to allow visitors to watch festival performances.
When you interact with an embedded YouTube video, YouTube and its parent company, Google, may process information about your visit and your interaction with the video. This may include the use of cookies or similar technologies.
Where possible, we use YouTube’s Privacy-Enhanced Mode for embedded videos. This uses the youtube-nocookie.com domain and is intended to reduce the use of information for personalised advertising associated with embedded video viewing. However, YouTube may still process certain information when a visitor interacts with an embedded video.
For more information, please refer to Google’s privacy policy:
7. Cookies and similar technologies
Our website may use cookies and similar technologies.
Some cookies are necessary for the website to operate correctly. Other cookies may be used by third-party services embedded in or connected to the website, including services such as YouTube, Ticket Tailor and payment or analytics services.
Where consent is required for the use of cookies or similar technologies, we will request your consent before using them.
You can manage your cookie preferences through the cookie controls provided on the website.
8. Third-party services
The website uses certain third-party services to provide functionality and content. These may include:
- Stripe – processing competition-entry payments
- Ticket Tailor – providing festival ticket purchasing facilities
- YouTube/Google – hosting and displaying recordings of festival performances
- Website hosting and technical service providers
These organisations may process personal information in accordance with their own privacy policies and terms.
Where appropriate, we take reasonable steps to ensure that third-party providers processing personal data on our behalf provide appropriate safeguards for that information.
9. How we use personal information
We use personal information only for legitimate purposes connected with the operation of the website and the O’Carolan Harp Festival.
These purposes include:
- Responding to enquiries
- Administering music competition entries
- Processing competition-entry payments
- Administering festival ticket purchases
- Communicating with entrants, ticket purchasers and festival visitors where necessary
- Organising and administering festival activities
- Complying with legal, accounting or regulatory requirements
- Maintaining the security and proper operation of the website
We do not sell or rent personal information to third parties.
Competition-entry information, including information relating to children, is not used for unrelated marketing purposes.
10. How long we keep personal information
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, or for as long as we are legally required to retain it.
Contact-form information will generally be retained for as long as necessary to deal with the enquiry and for a reasonable period afterwards.
Competition-entry information will generally be retained for the period necessary to administer the competition and deal with any related queries, disputes, financial or legal obligations.
Ticket-purchase information may be retained for as long as reasonably necessary to administer ticket sales and the festival and to meet legal, accounting or financial obligations.
When personal information is no longer required, it will be securely deleted or otherwise disposed of.
11. Security
We take reasonable technical and organisational measures to protect personal information against accidental loss, unauthorised access, alteration, disclosure or destruction.
However, no transmission or storage of information over the internet can be guaranteed to be completely secure.
12. Your data protection rights
Under the GDPR, you may have a number of rights in relation to your personal data, subject to certain legal conditions and exceptions.
These may include the right to:
- Request access to the personal data we hold about you
- Request correction of inaccurate or incomplete information
- Request deletion of your personal data where there is no longer a lawful reason for us to retain it
- Request restriction of processing in certain circumstances
- Object to certain types of processing
- Request portability of certain personal data where the right applies
- Withdraw consent where we rely on consent as our legal basis for processing
Children have data protection rights in their own right. Depending on the circumstances, a parent or legal guardian may contact us regarding a child’s personal data.
13. Exercising your rights
If you wish to exercise your data protection rights, or if you have any questions or concerns about how we process personal data, please contact:
Email: enquiries@ocarolanharpfestival.ie
We may need to request sufficient information to verify your identity before responding to certain requests.
We will respond to valid requests within the timeframe required by applicable data protection law.
14. Complaints
If you have concerns about how your personal data has been handled, we encourage you to contact us first so that we can try to resolve the matter.
You also have the right to make a complaint to the Irish Data Protection Commission (DPC).
Data Protection Commission
Website: https://www.dataprotection.ie/
15. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to the website, festival activities, third-party services or applicable data protection requirements.
The most recent version will be published on this website, with the date of the latest update shown at the top of the policy.
Last updated: 5 October 2026